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How To Manage Your Property Tax Calendar With CrowdReason

Posted by Eleshia Matheny on Feb 19, 2019 2:26:59 PM

How To Manage Your Property Tax Calendar With CrowdReason

Property tax teams deal with numerous challenges throughout the course of a year, not the least of which is managing deadlines. Every season of the tax cycle has critical due dates and there’s virtually nothing straightforward about them. (Does the return due date apply to the postmark date or the date received? What if 30 days after the assessment falls on a weekend? When are installment due dates and extensions?) For tax teams working with more than a few properties in various locations, the property tax calendar can become so complex that it’s no longer plausible to keep track of it all on spreadsheets.

That’s where tax calendar software comes in. You’ll benefit from just about any type of calendar software, which lets you quickly view due dates and statuses so you can prioritize tasks.

But if your goal is to improve the way you practice—meeting deadlines consistently and maximizing your time—then consider property tax software with an integrated tax calendar. TotalPropertyTax (TPT) has one of the most user-friendly property tax calendars available; it’s also the only software that truly reduces the time you’ll spend filling out tax forms and managing data. Take a closer look at how it works below.

You need more than a property tax calendar to stay competitive. Find out about three tax trends you can easily capitalize on now.

TPT: The Property Tax Calendar Up Close


For TPT users, the property tax calendar is front and center—it’s the first screen you’ll see every time you log in.

Tax calendar screen

Once you’ve set up your account with your properties, your TPT calendar will automatically populate with the relevant jurisdictions’ due dates for returns, appeal filings, and tax bills. (Some software requires the manual input of dates, which both takes more time and leaves more room for error.) Our software has detailed information, validated annually, that covers:

  • The return deadlines of 10,000+ assessors.
  • The default tax bill deadlines of 8,000+ collectors.
  • Various payment options and scenarios for bill paying, such as installments (i.e., half, full, summer, winter, quarterly, preliminary, or final) and different due dates based on property type (i.e., property and real estate taxes).

Note that if you’re using our MetaTasker software in conjunction with TPT for automatic data extraction from tax documents, your appeal and tax bill deadlines are captured directly from the scanned documentation and added into the TPT system.

 

TPT Has Your Due Dates


We’re continually updating our database of assessors and collectors, so it’s likely your required dates are already in our software. But as part of our new user implementation process, we can check to ensure the information for all the jurisdictions you’re reporting to is included in our database.



Intuitive Workflow


TPT houses default dates at the assessor and/or collector level. However, dates may also be captured at an account level. If the account does not follow the default dates, the due date can be entered into TPT manually (or imported if using MetaTasker). The new date will be tracked in the calendar.

  • Upon logging in, your TPT calendar automatically filters the upcoming dates into a “To Do” list, showing outstanding items to prioritize. Clicking on the links at the top right filters the to-do list further.

Tax calendar "To Do" list

  • You can then click on any of the “events”—returns, bills, and notices—to get more information about them. For example, the image below shows notice dates in more detail, which includes upcoming appeal deadlines for seven personal property and five real estate notices in Nevada, as well as six upcoming appeal deadlines for personal property returns filed in South Carolina.

Notice date details

  • Clicking on the numbers in the “To Do” column provides more detail about each of the upcoming due dates. In the example below, you’ll see the account numbers and types attached to the outstanding notices. Clicking on each individual event then takes you to the appropriate screen to complete the task and move it off your to-do list.

Notice summary

  • Once you’ve submitted a return, addressed an appeal notice, or paid a bill, your TPT property tax calendar is automatically updated. Dates are removed from the calendar as tasks are completed. (Some other software shows only static dates, making it more difficult to determine which tasks are left to complete.)

More Than Just Tax Calendar Software


Having a better system for tracking dates helps you meet deadlines, but high-performing tax teams do more than that. They take advantage of advanced software like TPT and MetaTasker to help manage their data. Used together, these tools will dramatically reduce the time you spend on data entry and improve your data accuracy. Here’s how:

  • MetaTasker automatically extracts data from your tax documents with an average turnaround time of less than 24 hours and greater than 99% accuracy. It then automatically uploads the data into TPT.
  • TotalPropertyTax lets you quickly import, distribute, roll forward, classify, dispose, and transfer your assets, reducing your asset maintenance time.
  • One-click form generation populates all your asset data on state and local tax forms, including custom attachments.
  • Easy-to-generate reports give you the full picture of your properties’ tax activity, giving you the insights needed to review and protest valuation differences.

Interested in seeing how you can get back the time you need to meet your property tax deadlines consistently? Schedule a demo to see one or both of our software solutions in action.

Download Now: Trends In Tax

Topics: Property tax software