Taxes are still one of the certainties in life (it’s nice to know some things haven’t changed since the 18th century), but the same can’t be said for the amount of taxes paid. Thanks to the property tax appeal process, valuation amounts are never set in stone—as long as you take full advantage of your right to challenge an unfair assessment.
The appeal process kicks off with a simple property tax assessment appeal letter. Below is what you need to know about completing and submitting these letters, how to ensure you don’t make the mistake of missing important appeal deadlines, and a sample property tax appeal letter you can use as a reference.
Property Tax Appeal Letters
It all starts when you open a valuation notice from the assessor and see a property valuation amount that you believe is too high. Here you have two options: 1) You can pay the too-high tax bill because you think you don’t have time to stage an appeal. (For a simple way to overcome that challenge, keep reading.) 2) You can appeal the valuation and possibly lower your tax bill.
If you decide to appeal the valuation, the first step in the property tax appeal process is to simply notify the assessing jurisdiction of your intentions. In most states, an appeal notification consists of a letter stating your intentions (see a sample property tax appeal letter below). Keep it simple:
- Include phrasing that indicates the letter is a “formal notice of protest.”
- List the account number or numbers you plan to protest.
- State the reason(s) for protesting. Common reasons for protests are that a property has been assessed more than once (called a double-assessment), an assessed location has been recently closed, or the stated value is too high.
- Sign it and send it.
Not all states accept letters—some, including Georgia, Texas, and California, instead require completion of an official notification form.
This sample property tax appeal letter includes the key components: “formal notice of protest” phrasing, account numbers, reason for appeal, and the organization’s name and whether the property referred to is real estate or personal property.
This sample appeal notification form from Georgia is fairly representative of forms from other states with a similar requirement, though the information requested will vary slightly from state to state.
When do you send the property tax appeal letter?
Typically, property owners have 30-45 days from the time they receive their valuation notice to send a property tax appeal letter. That’s a relatively small window—which means you won’t have time to confirm your belief that the assessed value is too high before notifying the jurisdiction you intend to appeal. So if you do feel you’ve been assessed unfairly, send the letter to buy the time you need to research the matter properly. If it so happens that you discover the stated value is correct, you can always withdraw your appeal.
Important: In just about every jurisdiction, the time frame for appeal notification holds true even if you never actually received the assessment notice. So if you don’t get the valuation and then miss the appeal deadline, there’s nothing you can do. That’s why it’s so important to stay on top of appeal deadlines. (This chart includes appeal deadlines by state.) If the date is approaching and you still haven’t received your assessment notice, call the jurisdiction to inform them and to request your value information. Then you’ll know whether to proceed with a property tax appeal or not.
TotalPropertyTax software gives you the ability to track missing notices by protest deadline, so you’ll never miss an opportunity to appeal. Schedule a demo to see how it works!
What happens after sending the letter?
After you send the letter, you’ll usually get a response back to confirm it was received. Sometimes the communication you get will assign you a case number or appeal number; other times it may even include a scheduled date and time for a hearing. The amount of time you’ll get to put your case together varies by state. Some states, like California, have so many hearings that your own date could be as far out as a year. For other states it could be as little as 30-45 days.
Can you successfully navigate your property tax appeals process?
The property tax appeal letter is just one piece of the process; you also need to meet important deadlines and do thorough research to support your case, which takes time. TotalPropertyTax (TPT) software has you covered on both those fronts.
TPT keeps you informed and prepared by managing the important dates associated with all stages of the property tax cycle. It also generates property tax assessment appeal letters and can help you quickly create appeal packages, including the appeal letter and any custom attachments you want to send. As you prepare your appeal, you can also use TPT to capture market, assessed, and taxable values across multiple notices, as well as easily compare values across notices and prior years for analysis.
TPT can also give you back the time you need to prepare a successful appeal. It handles many of the manual burdens associated with the tax cycle, like data entry and information verification. As a result, TPT users have more time to devote to building successful appeals cases and other high-value tasks.
Interested in seeing how TPT works? Schedule a demo today.