Remote work has been on the rise for years, and many companies have started to offer flexible work models—in part to attract talent and in part to modernize their operations. But thanks to the global pandemic, companies that previously hadn’t considered flexible work arrangements were suddenly forced to operate remotely.
Unfortunately, many tax teams were not prepared for the shift because their processes centered around paper. Typical in-office activities were suddenly impossible or extremely challenging to perform remotely, including:
- Printing and logistics
- Gaining access to legacy software tools
- Receiving incoming documents, like assessment notices
- Filing and mailing returns
- Paying tax bills
As conditions improve and teams transition back into the office, there will be many professionals who retain a remote mindset. They will expect companies to have adapted their operations to reflect the new, moref flexible work models.
The bottom line: Companies that want to attract and retain the best talent and mitigate business continuity disruption in the future will need to adapt their tax department functions to the modern standard. Keep reading to see what that looks like—and how CrowdReason’s advanced property tax solutions can help.
5 Must-Have Tax Department Functions For The Modern World
1. Remote Access To Data & Tools
One way tax teams have been able to adapt to remote work is to implement a software-as-a-service (SaaS) or cloud-based property tax solution like those we offer at CrowdReason. This type of solution is beneficial because it:
- Enables you to access important property tax data from anywhere, anytime as long as you have an internet connection, browser, and appropriate credentials.
- Eliminates the need for IT involvement, as there is no application to install.
- Renders external storage of property tax data unnecessary, as it’s all contextually centralized inside the application.
- Ensures your data is protected by multiple layers of data security that guard against unauthorized access and cyberattacks—plus, data is regularly backed up with redundancy procedures to mitigate data loss.
2. Remote Access To Incoming Tax Documents
Most tax departments receive paper-based tax documents in the mail. You can convert those documents into electronic form by quickly scanning them and uploading them into a data extraction tool like MetaTaskerPT.
MetaTasker extracts the key information and imports that data into the more advanced property tax solution TotalPropertyTax. You can then use TPT to streamline your property tax processes and improve your decision-making.
If you want to alleviate the initial step of scanning—especially if you have a large volume of documents—we can set up relationships with scanning providers who will come to your office to retrieve, scan, and drop off your documents.
3. Scalability & Adaptability
Growing companies need to know their property tax solution will not only address their current needs, but also address evolving business needs. Whether it’s changes in work volume or a transition to a fully remote work model, it’s important your solution is able to scale and adapt. Tax department goals & objectives change over time; our solutions and our team continually work to help you achieve them.
4. An Efficient Returns Filing System
Preparing and filing returns can be incredibly time-consuming. But TPT significantly minimizes the manual labor involved by not only presenting you with relevant return forms, but also pulling the right property tax data to fill in those forms. After verifying the information, all you have to do is print and mail the completed paperwork.
You can even go one step further. Our Anybill partnership automates return filing so you don’t have to print and mail the completed return forms yourself. Just create and link an Anybill account with TPT, then submit the request when you’re ready to file.
5. An Efficient Bill-paying System
With a property tax solution like TPT, you have two options for paying tax bills. First, you can export relevant property tax data to your AP system to streamline cutting checks to appropriate taxing entities. Or you can choose the automated route—take advantage of a service like Anybill in the same manner as filing and mailing returns.
Modernize Your Tax Department Functions With CrowdReason Property Tax Software
CrowdReason is at the forefront of modern tax processes. Our tax experts have created two value-packed solutions to aid in your corporate tax department responsibilities. Tax teams can take advantage of our advanced data extraction software MetaTaskerPT, and our automation and decision-making tool TotalPropertyTax.
See for yourself how our advanced automation software works—schedule a demo of MetaTasker and TPT today.